The operational accredited training courses offered by State Records of South Australia meet an immediate need for participants. For example:
How to use a Records Disposal Schedule?
How to transfer records?
How to classify records?
However, records management is more complex than the application of tools and processes. Accordingly, State Records has developed the Across-Government Records Management Accredited Training and Education Strategy which sets out a new direction for South Australian Government public servants by addressing recordkeeping training and education issues and providing a framework for change.
This strategy outlines four goals and associated actions that need to be jointly pursued by both State Records and Agencies and Authorities. As a result, records management practitioners and their respective agencies can be confident that appropriately skilled and knowledgeable people are managing their operational and strategic recordkeeping programs.
Additionally, public servants that undertake the Accredited Training and Education Programs will be aware of their responsibilities and better able to support their Agency, Chief Executive and Records Manager fulfil their organisations information management requirements.
The Accredited Operational Training courses are also available to members of the public and records management practitioners from private enterprise.
The courses outlined below are aimed at records management practitioners.
The aim of this course is to provide participants with an opportunity to achieve competency in undertaking the disposal of records, in a comfortable and practical learning environment that balances theory with practice. Along the way, participants will explore the concept of disposal and the full range of disposal tools available. Standards and legislation that impact on disposal and records management will also be discussed, along with issues related to records management in general. For More Information.
Assessment:
Participants will be assessed on the application of knowledge and skills they have developed during the course.
Target Audience:
This course is for RM practitioners who are required to undertake records disposal as part of their role and would like to increase chances of obtaining work in records management within the S. Australian State Government by achieving competency.
Click on this button to display any Events scheduled for this Course.
The aim of this course is to provide participants with an opportunity to achieve competency in undertaking disposal of records, in a comfortable and practical learning environment that balances theory with practice. Along the way, participants will explore the concept of disposal and the full range of disposal tools available. Standards and legislation that impact on disposal and records management will also be discussed, along with issues related to records management in general. For More Information.
Assessment:
Participants will be assessed on the application of knowledge and skills they have developed during the course.
Target Audience:
This course is for RM practitioners who are required to undertake records disposal as part of their role and would like to increase chances of obtaining work in records management within the S. Australian Local Government by achieving competency.
Click on this button to display any Events scheduled for this Course.
The aim of this course is to provide participants with the opportunity to achieve competency in the application of functional classification as a system for classifying and titling records. Participants will be introduced to the principals of keyword classification and the concepts of functions and activities. Ample time is given to practical exercises, which allow participants to apply what they have learnt from the theoretical sessions. For More Information.
Assessment:
Participants will be assessed on the application of knowledge and skills they have developed during the course.
Target Audience:
This course is for RM practitioners who are required to classify and title records as part of their role and would like to increase chances of obtaining work in records management within the S. Australian State Government by achieving competency.
Click on this button to display any Events scheduled for this Course.
LG_Thesaurus (LGA Thesaurus - Classify and Control Records)
There are no prerequisites for this course.
There are no related courses.
The aim of this course is to provide participants with the opportunity to achieve competency in the application of functional classification as a system for classifying and titling records. Participants will be introduced to the principals of keyword classification and the concepts of functions and activities. Ample time is given to practical exercises, which allow participants to apply what they have learnt from the theoretical sessions. For More Information.
Assessment:
Participants will be assessed on the knowledge and skills they have developed in classification and titling on the second day.
Target Audience:
This course is for RM practitioners who are required to classify and title records as part of their role and would like to increase chances of obtaining work in records management within the S. Australian Local Government by achieving competency.
Click on this button to display any Events scheduled for this Course.
The aim of this course is to provide participants with the opportunity to obtain knowledge of the series system, to be used when transferring permanent records to State Records of South Australia, and apply the acquired knowledge and skills in practical exercises. Participants will be introduced to all elements of the transfer process. This will include the identification of a series, the preparation of consignment lists and all other necessary documentation associated with permanent transfers. For More Information.
Assessment:
Participants will be assessed on the knowledge and skills they have developed in record series identification and transfer in the second part of the day.
Target Audience:
This course is for RM practitioners who are required to transfer permanent records as part of their role and would like to increase chances of obtaining work in records management within the S. Australian Government by achieving competency.
Click on this button to display any Events scheduled for this Course.
FOI_Officers (Training for Designated FOI Officers)
There are no prerequisites for this course.
There are no related courses.
The course provides participants insight into the operation of the Freedom of Information Act, 1991 in order to determine a freedom of information application.
The course is designed to cover the internal administrative procedures required by S.A. Government entities. Enrolment in this course is restricted to S.A. State Government, Local Government and University staff.
The course covers the following:
General description of the Freedom of Information Act
Outlines Freedom of Information legislation in the context of other administrative law
The responsibilities of Accredited FOI Officers in determining applications made under the Freedom of Information Act
Discussion of the exemption provisions and reasons for refusing a application made under the Freedom of Information Act
Freedom of Information (Fees and Charges) Regulations
Discussion of the reporting requirements under the Freedom of Information Act
This course is designed to significantly advance the practical knowledge and skills of FOI practitioners in the procedural aspects of handling FOI requests according to the requirements of the Freedom of Information Act, 1991.
The four most common procedural aspects facing FOI requests are:
consultation with third parties
lost or non-existent documents and deferral of access
unreasonable diversion of resources
calculation of charges
The course will help the FOI practitioner become familiar with the best way of approaching the procedural aspects of the FOI Act.
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
FOI Officers from State Government, Local Government and Universities in South Australia who have completed the course Training for Designated FOI Officers or have the requisite experience in FOI processing.
Participants in this advanced course will be able to apply the FOI Act and carry out processes and procedures under the Act.
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This course is designed to significantly advance the knowledge and skills of FOI decision-makers and practitioners in assessing whether documents ought to be exempt from release under the Freedom of Information Act, 1991.
Four different scenarios have been written to cover in detail all exemptions commonly in issue when making FOI decisions. Each scenario focuses on one of the four themes.
documents of a particular type
the effect of release of documents
protection of essential public interests
protection of private interests
This course will help FOI decision-makers and practitioners become familiar with the best way of approaching decisions on the applicability of exemption provisions.
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
FOI Officers from State Government, Local Government and Universities in South Australia who have completed the course Training for Designated FOI Officers or have the requisite experience in FOI processing.
FOI decision-makers, in particular, will benefit from attending.
Participants in this advanced course will gain a good understanding of the exemption provisions of the FOI Act and be able to identify issues and make good decisions on the applicability of exemption provisions.
Click on this button to display any Events scheduled for this Course.
This course will examine the Freedom of Information Act, 1991 in relation to personal information and will canvass the meaning of unreasonable disclosure. A number of questions will arise:
How broad is the term personal information?
What are the implications for consultation with third parties?
How does the public interest test operate?
These questions are addressed in a combination of brief lectures, extended discussions and group exercises.
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
FOI Officers from State Government, Local Government and Universities in South Australia who have completed the course Training for Designated FOI Officers or have the requisite experience in FOI processing.
Participants in this advanced course will be made aware of current thinking in this area and equipped with the means to further work out the practical ramifications of personal information and unreasonable disclosure.
Click on this button to display any Events scheduled for this Course.
This course explores the meaning of the term public interest as used within the Freedom of Information Act, 1991. The course identifies when an interest is sufficiently significant to amount to a public interest.
During the session, participants will work on syndicate exercises with examples of factors which make up the public interest, and they will weigh the public interest in specific circumstances.
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
FOI Officers from State Government, Local Government and Universities in South Australia who have completed the course Training for Designated FOI Officers or have the requisite experience in FOI processing.
Participants in this advanced course will gain a working knowledge of the meaning of the term public interest and the policy behind its use in FOI legisalation.
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This course provides participants with the information necessary to record and process FOI application details into the South Australia Freedom of Information Management Systems (FOIMS). Facilities are also available in FOIMS for a responsible officer to report confidentiality clauses in contracts as required under the Freedom of Information Act, 1991.
This course is designed to cover the use and operation of FOIMS as required of S.A. Government entities. The course covers the following:
Access to the FOIMS website
Manage personal and business details
Record and progress an FOI application
Utilise application functions, such as: transfer, time extension, fees and charges, diary entries, determination, generate letters
Reports
Search
Record and report on contract confidentiality clauses
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
Enrolment in this course is restricted to S.A. State Government, Local Government and University staff.
Staff who are considered to be designated FOI Officers within their organisations, and operational staff responsible for recording and reporting on the operation of FOI in their agency.
Click on this button to display any Events scheduled for this Course.
This workshop provides refresher training in the use and operation of the South Australia Freedom of Information Management System (FOIMS). There will be a focus on the latest developments in the system, examining the functionality that provides annual reporting information, and exploring areas of concern to attendees. Attendees will be surveyed prior to the workshop to identify particular areas of interest or concern.
This course is designed to cover the use and operation of FOIMS as required of South Australian Government entities. Enrolment in this course is restricted to South Australia State Government, Local Government and University staff.
This course is not formally assessed. However, a certificate of attendance is awarded.
Target Audience:
Staff who are considered to be designated Freedom of Information Officers within their organisations, and operational staff responsible for recording and reporting on the operation of FOI in their agency.
Such staff must either have attended the prerequisite course or have been using FOIMS for a minimum of 6 months.
Click on this button to display any Events scheduled for this Course.
Most of the Operational Training Courses have an assessment component that allows State Records to determine the competency of learners.
The assessment of an Accredited Operational course may (subsequently) be used as a component in gaining Recognition of Prior Learning for a Tertiary Accredited course.
Registration and Enrolment - Accredited Operations
The State Records website publishes up-to-date details of the status of all of its courses in the Training and Education Schedule - see link below. From these details, the following information can be acquired for each Accredited Operational Course Event:
the Start Date and Completion Date
the Location of the Course Event
the cost per seat
the current number of seats available
and whether the Course Event has actually been confirmed.
After confirming that the Accredited Operational course has vacancies, the following process steps have to be followed to enrol in these courses.
You cannot enrol in State Records Training and Education Courses until you are a registered State Records customer.
Note: This is a different process to that for customer who retrieve records from the State Records Repository.
I do not know if I am registered:
Click on Member Services in the banner at the top of any web page.
Click on Member Login in the left hand menu.
Enter the word Members in the Group: box and enter your usual email address in the Email Address: box.
You will now receive a message informing you whether State Records does or does not recognises you.
If you are a registered State Records customer, an email will be sent to the email address you have just entered. This email is important as it will contain your Login and Password for the Group 'Members'. After your email has arrived, proceed to Enrol in an Accredited Operational course.
If you are not registered, proceed to Register.
I have forgotten my registered Login and Password for the Group 'Members - follow the preceding process for 'I do not know if I am registered'.
I am definitely not a registered customer - proceed to Register.
At this stage, you have decided that you need to register as a State Records customer for Training and Education purposes.
Register
I will register as a State Records customer.
Click on Member Services in the banner at the top of any web page.
Click on Create Contact Registration in the left hand menu.
Enter your details in the mandatory fields (highlighted in red).
Click on the Create New Contact Details button.
Check any relevant information is correct and add any optional information that you wish to enter.
Click on the Save New Contact Details button.
An automatic email will be sent to an administrator to approve your request. On approval, an automated email will be sent to the email address with which you registered.
This will contain your Login, Password and Group 'Members' that will be used for any future Login to the State Records web site.
You will need these details, at a future date, to attempt to enrol in any State Records' Training Course.
At this stage, you believe that you are definitely registered as a State Records customer for Training and Education purposes. You have your Login and Password for the Group 'Members'.
Enrol
State Records is slowly phasing in enrolment for all State Records courses via our State Records website. However at this stage, for Accredited Operational courses, only the registration as a State Records customer is being performed on-line.
Once a customer has become registered, the next step, currently, is to download the Training and Registration Form below.
Then:
Fax or mail a Purchase Order, to cover the total cost of all the Accredited Operational Courses in which you wish to enrol, to the State Records Training Coordinator.
These costs will have been ascertained by consulting the Training and Education Schedule.
N.B. A separate Purchase Order is needed for a GST Free course as opposed to a GST required course.
Also Fax or mail a completed Training Registration Form for each course in which you wish to enrol.
Once all of these forms have been received by the State Records Training Coordinator, the customer will be enrolled by State Records. This will trigger an automatic email to the customer confirming the courses in which they are enrolled and the dates for which the courses are currently scheduled.
The receipt of this email does not guarantee that the course will actually be delivered unless it states that the course has been confirmed. All State Records classroom courses will only be confirmed when the advertised minimum number of enrolments for a particular courses has occurred.
Once the minimum number of enrolments has occurred, all potential students will be notified automatically by email.
State Records reserves the right to cancel a session, if the minimum number of people required for a course has not been reached, one week prior to the course being delivered.
If a Course Event has been confirmed as occurring, additional customers may register for this Course Event up to two business days prior to the delivery date - unless the maximum number of students allowed for a course will be exceeded.
Courses will be held in the lower ground floor Training Room at State Records City Research Centre, unless otherwise notified. Any change of location will be posted on this website in the Training and Education Schedule - see link below.
All attachments on this web page have been scanned for virus infection. However, State Records of South Australia takes no responsibility for the dissemination of computer viruses from downloaded material.