Disposal Schedules
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Disposal
Disposal is the process by which official records of agencies are either destroyed, retained or transferred between agencies. The State Records Act, 1997 defines disposal in the following manner: - the destruction or abandoning of records
- carrying out any process that makes it impossible to reproduce the information in a record
- transferring or delivering ownership of the record.
The disposal process for official records also determines whether the records are of permanent value or temporary value. Permanent value records are to be transferred to State Records of South Australia to form part of the South Australian Archival Collection maintained by State Records. Temporary value records are either retained by an agency on its own site or transferred to an Approve Storage Provider nominated by State Records. Sections 23 and 24 of the Act allow for the disposal of official records in accordance with determinations made by the Manager [Director] of State Records. '...........
23. (1) An agency must not dispose of official records except in accordance with a determination made by the Manager [Director of State Records] with the approval of the [State Records] Council. (2) If an agency requests the Manager to make a determination as to the disposal of official records, the Manager must, as soon as practicable - - (a) with the approval of the Council, make a determination requiring or authorising disposal of the records in a specified manner; or
- (b) make a determination requiring delivery of the records into the custody of State Records or retention of the records and later delivery into the custody of State Records.
(3) A determination or approval for the purposes of this section may be a general determination or approval relating to classes of official records. (4) If there is a dispute as to a determination under this section, the Minister may, on application, determine the matter. 24. (1) If the Manager determines, with the approval of the Council, that an official record in the custody of State Records is not worthy of preservation, the Manager may dispose of the record. (2) A determination or approval for the purposes of this section may be a general determination or approval relating to classes of official records. The Manager must, before disposing of a record under subsection (1), obtain the consent of the agency responsible for the record and consult with any other person who has, in the opinion of the Manager, a proper interest in the record.
......' A determination from the Director takes the form of either an Operational Records Disposal Schedule (RDS), a General Disposal Schedule (GDS), or a Transfer of Ownership and Custody Schedule (TOCS). A disposal schedule is a systematic listing of records, created by an organisation or agency, which plans the life of these records from the time of their creation to their disposal. It identifies business activities, classes of records (which result from each activity) and specifies retention periods and disposal action. It ensures that in-active records are disposed of efficiently and effectively in accordance with legislative, evidential, financial, social and historical requirements. Further information on disposal can be found in Disposal of Official Records.
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When to use a GDS or an RDS
State Records has developed a flowchart to assist agencies and authorities understand when to use a General Disposal Schedule (GDS) and when to use an Operational Records Disposal Schedule (RDS). The flowchart clearly identifies which disposal schedule to use.
Please contact State Records of South Australia for a hardcopy of the document - A flowchart to assist agencies and authorities understand when to use a Disposal Schedule.
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Pre-1901 records
Government agencies, both State and Local, need to be aware that all pre-1901 official records are to be retained permanently. This decision was approved as a general disposal determination by the State Records Council at its meeting of 19 February 2008. State Records has updated the Records Disposal Schedule (RDS) template used by agencies to include a pre-1901 records statement as standard text. Contact our Records Management Services team to obtain the amended RDS template. Agencies that still hold pre-1901 records need to contact our Collection Management Services team to discuss the transfer of these to the custody of State Records. General Disposal Schedules will be progressively updated to include a pre-1901 records statement in the introduction section.
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Native Title and the Separation of Families
The Separation of Families State Records endorses Bringing them Home: the Report of the National Inquiry into the Separation of Aboriginal and Torres Strait Islander Children from their Families. State Records will not authorise the destruction of records that are of relevance to re-establishing family links. Native Title Government agencies in South Australia have a crucial role to play in relation to Native Title claims. As a party to Native Title claims, as well as holding the largest information source for indigenous claimants, it is vital that government agencies properly manage records relevant to Native Title claims. Agencies must ensure that they are taking measures to retain those records that may help to support or defend a claim, as destruction of such records may expose their agency, and the government in general, to large financial and legal penalties. To assist agencies to meet their responsibilities when they are attempting to dispose of official records, State Records, in consultation with the Crown Solicitor's Office, has produced a guideline that outlines the impact of these two issues on disposal. State Records, in consultation with the Crown Solicitor's Office, has also produced a guideline that assists agencies in Identifying Documents Relevant to Native Title.
(169 KB DOC File) Native Title and Separation of Families
(161 KB DOC File) Identifying Documents Relevant to Native Title
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General Disposal Schedule
General Disposal Schedules (GDS) cover functions common to a number of agencies. A GDS can be used to sentence those records that provide evidence of generic functions and activities carried out by most agencies. For example, personnel, financial management, strategic management, occupational health and safety, etc. The State Records Council has approved General Disposal Schedules for: The General Disposal Schedules for the Government of South Australia are provided for viewing and downloading below. If you wish to purchase the hard copy of these disposal schedules please visit Publications Related to Records Management. General Disposal Schedules are works of copyright. Apart from any use as permitted under the Copyright Act, 1968, no part may be reproduced by any process without the prior written permission of State Records. The terms in a GDS may include terms and relationships taken from the Keyword AAA: A Thesaurus of General Terms.
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A number of State Records customers have asked how they may load disposal information into their Electronic Document and Records Management Systems (EDRMS) from a new General Disposal Schedule when it is released by State Records. It is not possible for State Records to release and support electronic versions of our General Disposal Schedules targeted at the wide variety of EDRMS available. However, State Records is able to offer, only from this Internet site, a generic 'upload' version of certain disposal schedules - subject to a small number of conditions. These conditions are that State Records: - will supply one generic format only, a spreadsheet format, which has the potential to be used by any EDRMS
- will supply the spreadsheet in Microsoft EXCEL 2000 for Windows format
- will endeavour to ensure that the spreadsheet matches the relevant fields in the full disposal schedule (as published in PDF format on the same website)
- do not and cannot guarantee that an agency, after consulting the supplier of its EDRMS, can translate it into an import format for its EDRMS database. This will almost certainly involve some form of database scripting by the agency or its supplier
- will not supply any technical advice to support such an effort - that needs to be provided by the agency or its EDRMS supplier.
Based upon these conditions, the customer may download these files from the web links below. To clarify any of the details above, please contact Records Management Services.
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General Disposal Schedule No.15
General Disposal Schedule No.15 (GDS 15), 7th edition, applies to general administrative records created and maintained by State Government Agencies of South Australia. An extension to the effective date of GDS 15 (7th Edition) was approved by the State Records Council on 25 January 2011. The GDS is now effective until 30 June 2013. GDS 15 is a function based disposal schedule based on the functions and activities common to most agencies e.g. Personnel, Information Management, Financial Management etc. This functional approach is in line with the Australian Standard for Records Management - AS ISO 15489 2002. GDS 15 6th edition has been superseded by the 7th edition and can no longer be used for sentencing. GDS 15 7th edition is available for download as two documents: - An Introduction to GDS 15 7th edition
- The Schedule for GDS 15 7th edition.
Please note due to formatting issues with converting GDS 15 7th edition into a PDF document, there may be some page number discrepancies within the GDS 15 (7th edition) index. Using the item number in the index for location/reference purposes will ensure that the correct page number is found. State Records has released a comparison table of GDS 15 7th edition and the preceding edition (GDS 15 - Notification of Changes).
(2.25 MB DOC File) An Introduction to GDS 15 7th Edition
(3.68 MB DOC File) The Schedule for GDS 15 7th Edition
(144 KB PDF File) GDS 15 - Notification of Changes Edition 6 to 7
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State Records is able to offer, only from this Internet site, a generic 'upload' version of GDS 15 7th edition - subject to the small number of conditions outlined above. The upload file is a spreadsheet composed of the following 8 columns extracted from the full GDS 15 Schedule: - a Function and Activity class number as detailed in the full schedule
- the corresponding Function
- the corresponding Activity
- the Disposal Type as detailed below
- the related disposal action details
- a description of the individual Function and Activity involved
- the period before destruction (for TEMPORARY records)
- the Disposal Trigger for such a destruction (for TEMPORARY records).
The Disposal Types have been categorised to adhere to the full GDS 15 Schedule, but with some minor deviations: - TEMPORARY as per the full Schedule
- PERMANENT as per the full Schedule
- CHECKRDS - in the full Schedule this is flagged as TEMPORARY with a note for an agency to verify if they have replaced the GDS 15 recommendation with an entry in their own Operational Records Disposal Schedule entry
- REVIEW - in the full Schedule these entries are all flagged as TEMPORARY with a note to review the records in 2040.
Once the customer has noted these entries (CHECKRDS and REVIEW), they may change all of these entries in the EXCEL spreadsheet to TEMPORARY.
(295 KB XLS File) GDS 15 7th edition - Generic Upload File
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General Disposal Schedule No.16
General Disposal Schedule No.16 (GDS 16) provides the guidelines for identifying documents which may be relevant to Native Title Claims. GDS 16 was approved by the State Records Council of South Australia on February 9th, 1999. The guidelines in GDS 16 should be used in conjunction with GDS 15 or GDS 20 and must be taken into consideration before any destruction of South Australian Government records takes place.
(18 KB PDF File) GDS 16 - For Native Title Claims
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General Disposal Schedule No.18
General Disposal Schedule No.18 (GDS 18) applies to all operational records created or received by any Ministerial Office in South Australia. An extension to the effective date of GDS 18 (Version 4) was approved by the State Records Council on 25 January 2011. The GDS is now effective until 30 June 2013. GDS 18 is a functional-based schedule, meaning the schedule is based on function or activity within a function, within related organisations. The functions in use are: - Boards and Committee Management
- Finance Management
- Information Resource Management
- Ministerial Community Relations
- Ministerial Government Relations
- Personnel.
The 4th version supersedes the 3rd version of GDS 18, which can no longer be used for sentencing.
(864 KB DOC File) GDS 18 for Ministerial Offices
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General Disposal Schedule No.20
General Disposal Schedule No.20 (GDS 20), 4th edition, applies to all records, irrespective of format or media, created or received by any Local Government Authority in South Australia. GDS 20 was approved by the State Records Council to be effective from 1 January 2010 for a period of five (5) years. For ease of downloading, GDS 20 has been separated into two documents: - GDS 20 - Introduction and Table of Contents
- GDS 20 - Schedule.
Please note, the updated Local Government Thesaurus will be available shortly. A mapping document between GDS 20 editions 3 and 4 has also been provided: - GDS 20 - Notification of Changes.
For further information regarding the use of GDS 20 4th edition please contact Records Management Services.
(592 KB DOC File) GDS 20 - Introduction and Table of Contents
(3.61 MB DOC File) GDS 20 - Schedule
(1.07 MB DOC File) GDS 20 - Notification of Changes
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State Records is able to offer, only from this Internet site, a generic 'upload' version of GDS 20 4th edition - subject to the small number of conditions outlined above. The upload file is a spreadsheet composed of the following eight columns extracted from the full GDS 20 Schedule: - a Function and Activity class number as detailed in the full schedule
- the corresponding Function
- the corresponding Activity
- the Disposal Type as detailed below
- the related disposal action details
- a description of the individual Function and Activity involved
- the period before destruction (for TEMPORARY records)
- the Disposal Trigger for such a destruction (for TEMPORARY records).
The Disposal Types have been categorised to adhere to the full GDS 20 Schedule, but with some minor deviations: - TEMPORARY as per the full Schedule
- PERMANENT as per the full Schedule
- REVIEW - in the full Schedule these entries are all flagged as TEMPORARY with a note to review the records.
Once the customer has noted these entries (REVIEW), they may change all of these entries in the EXCEL spreadsheet to TEMPORARY.
(339 KB XLS File) GDS 20 version 4 - Generic Upload File
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General Disposal Schedule No.21
GDS 21 has been developed by State Records to provide state and local government agencies with the means of disposing of source records and their digitised counterparts after the source documents have been rendered into digital format, by the process of scanning and capturing into an electronic document and records management system (EDRMS) or a line of business system. GDS 21 version 3 is effective from 1 January 2010 to 31 December 2013 unless revoked earlier. Amendments approved by the State Records Council may be issued during this period. GDS 21 applies to official records made or received by all state and local government agencies in South Australia. The Schedule: - applies only to records that have been copied as a new version by the process of rendering them into a digital format
- may only be applied to records that are covered by a current and approved GDS or agency specific RDS issued by State Records
- may only be applied to records if the system used to capture, maintain and store digital versions of the records has been certified as meeting the conditions outlined in the standards for systems used to create and capture digitised versions of original source documents. Copies of the certifications are included in the schedule from Attachment 1
- does not allow for the destruction of paper-based source documents deemed to be of permanent value in accordance with an approved GDS or RDS. These records should be transferred to the custody of State Records when no longer required by an agency for current administrative purposes and in any case once 15 years old
- GDS 21 does not apply to other forms of conversion or migration of official records 'born' electronically.
(185 KB DOC File) General Disposal Schedule 21 - Digitised Records
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General Disposal Schedule No.22
General Disposal Schedule No. 22 (GDS 22) applies to operational records created or received by all public primary and secondary schools in South Australia. GDS 22 Version 1 was approved by the State Records Council on 13 May 2005. GDS 22 Version 2, which supersedes Version 1, was approved on 10 August 2010 and is effective until 30 June 2020. GDS 22 version 2 includes an addition to the Introduction and an amendment to specific disposal actions throughout the schedule. The amendment has been made because certain classes of student and student related records may be relevant to legal proceedings occurring within the State of South Australia arising out of alleged abuse of former children whilst they were in State Care. To ensure temporary value records of relevance are available for legal proceedings, the disposal action for relevant items has been amended to 'Temporary. Retain until 2020, retention subject to a review at that date'. The amendment, in effect, places an immediate destruction freeze on temporary records of relevance.
(1.42 MB DOC File) GDS 22 - For Public Primary and Secondary Schools
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General Disposal Schedule No.23
GDS 23 applies to operational records commonly created or received by all Natural Resources Management (NRM) Boards in South Australia. For the purposes of GDS 23 an NRM Board includes the actual Board, the General Manager and supporting staff, NRM Groups and any predecessor agencies. For records that are of a general administrative or financial nature, NRM Boards should refer to General Disposal Schedule No. 15 for State Government Agencies. Where appropriate, cross-references to GDS 15 (as amended) are set out in GDS 23. GDS 23 was approved by the State Records Council on 14 October 2008 and is effective until 30 June 2019.
(390 KB DOC File) GDS 23 - For Natural Resources Management Boards
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State Records is able to offer, only from this Internet site, a generic 'upload' version of GDS 23 - subject to the small number of conditions outlined above. The upload file is a spreadsheet composed of the following 8 columns extracted from the full GDS 23 Schedule: - a Function and Activity class number as detailed in the full schedule
- the corresponding Function
- the corresponding Activity
- the Disposal Type as detailed below
- the related disposal action details
- a description of the individual Function and Activity involved
- the period before destruction (for TEMPORARY records)
- the Disposal Trigger for such a destruction (for TEMPORARY records).
The Disposal Types have been categorised to adhere to the full GDS 23 Schedule, but with some minor deviations: - TEMPORARY as per the full Schedule
- PERMANENT as per the full Schedule
- REVIEW - in the full Schedule these entries are all flagged as TEMPORARY with a note to review the records in 2040.
Once the customer has noted these entries (REVIEW), they may change all of these entries in the EXCEL spreadsheet to TEMPORARY.
(63 KB XLS File) GDS 23 Version 1 - Generic Upload File
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General Disposal Schedule No.24
General Disposal Schedule No. 24 (GDS 24) applies to operational records commonly created or received by South Australian Universities. GDS 24 Version 1 was approved by the State Records Council on 8 June 2010. GDS 24 Version 2, which supersedes Version 1, was approved on 11 October 2011 and is effective until 30 June 2020.
(898 KB DOC File) GDS 24 - For South Australian Universities
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State Records is able to offer, only from this Internet site, a generic 'upload' version of GDS 24 - subject to the small number of conditions outlined above. The upload file is a spreadsheet composed of the following 8 columns extracted from the full GDS 24 Schedule: - a Function and Activity class number as detailed in the full schedule (N.B. the Class # has been 'left-padded' with zeros to ensure the collating sequence for the Class # field)
- the corresponding Function
- the corresponding Activity
- the Disposal Type as detailed below
- the related disposal action details
- a description of the individual Function / Activity involved
- the Retention Period before destruction (for TEMPORARY records)
- the Disposal Trigger for such a destruction (for TEMPORARY records).
The Disposal Types have been categorised to adhere to the full GDS 24 Schedule, but with some minor deviations: - No value - to indicate that this is the entry for a Function or an Activity with its Class # and Description only
- TEMPORARY as per the full Schedule
- PERMANENT as per the full Schedule
- REVIEW - in the full Schedule these entries are all noted such that they need to be reviewed to determine if they are TEMPORARY or PERMANENT.
In general, prior to disposing of records using a Disposal Class flagged as REVIEW, the customer will need to make an appropriate decision that relates to another part of GDS 24 for the Disposal Action. NOTE: Where a disposal action has multiple/complex disposal triggers, e.g. 'TEMPORARY Adults Destroy 15 years after research project completed. Minors Destroy 30 years after research project completed' the disposal action has been split and an artificial fourth-tier number added. This is for upload purposes only and does not change the intent or application of the original Schedule.
(196 KB XLS File) GDS 24 Version 2 - Generic Upload File
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General Disposal Schedule No.25
General Disposal Schedule No. 25 (GDS 25) applies to operational records commonly created or received by South Australian Health Practitioner Boards. GDS 25 Version 1 was approved by the State Records Council on 13 April 2010 and is effective until 31 October 2013. On 26 March 2008, the Council of Australian Governments (COAG) signed an Intergovernmental Agreement (IGA) to establish a single registration and accreditation system for ten regulated health professions by 1 July 2010: chiropractors; dental practitioners (including dentists, dental hygienists, dental prosthetists and dental therapists); medical practitioners; nurses and midwives; optometrists; osteopaths; pharmacists; physiotherapists; podiatrists and psychologists. All South Australian Health Practitioner Boards were de-commissioned upon the introduction of the new system. GDS 25 intends to cover pre-transition records of the Health Practitioner Boards created or received prior to 1 July 2010 with the exception of the Occupational Therapy Board of South Australia; coverage will continue to apply for a period of time after they join the new Scheme on 1 July 2012. GDS 25 does not cover post-transition records created or received by the new national agency, the Australian Health Practitioner Regulation Agency.
(438 KB DOC File) GDS 25 - For the Health Practitioner Boards of South Australia
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State Records is able to offer, only from this Internet site, a generic 'upload' version of GDS 25 - subject to the small number of conditions outlined above. The upload file is a spreadsheet composed of the following 8 columns extracted from the full GDS 24 Schedule: - a Function and Activity class number as detailed in the full schedule.
N.B.the Class # has been 'left-padded' with zeros to ensure the collating sequence for the Class # field. - the corresponding Function
- the corresponding Activity
- the Disposal Type as detailed below
- the related disposal action details
- a description of the individual Function / Activity involved
- the Retention Period before destruction (for TEMPORARY records)
- the Disposal Trigger for such a destruction (for TEMPORARY records).
The Disposal Types have been categorised to adhere to the full GDS 24 Schedule, but with some minor deviations: - No value - to indicate that this is the entry for a Function or an Activity with its Class # and Description only
- TEMPORARY as per the full Schedule
- PERMANENT as per the full Schedule
(105 KB XLS File) GDS 25 Version 1 - Generic Upload File
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General Disposal Schedule No. 26
General Disposal Schedule 26 (GDS 26) applies to records commonly created or received as evidence of the functions and activities of Royal Commissions and Commissions of Inquiry established in South Australia. GDS 26 was approved by the State Records Council and is effective from 22 February 2011 to 30 June 2021.
(357 KB DOC File) GDS 26 - for Royal Commissions and Commissions of Inquiry
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General Disposal Schedule No. 27
The State of South Australia is a party to a number of legal proceedings arising out of alleged abuse of former children whilst they were in State Care. In addition, applications for ex gratia payments from former residents in State Care who allege that they have experienced sexual abuse as children pursuant to section 31 of the Victims of Crime Act 2001 have been received by the Attorney-General's Department. General Disposal Schedule (GDS) No. 27 has been developed to ensure the preservation of official records that may relate to the rights and entitlements of the individuals who present a court claim or apply for an ex gratia payment and of the State Government in defending or processing those claims and applications. GDS 27 1st Edition was approved by the State Records Council on 25 January 2011 and is effective immediately until 31 December 2020. GDS 27 places a destruction freeze on records of relevance (or likely relevance) that have been sentenced as temporary under another disposal schedule. GDS 27 does not revoke any previous disposal schedules but temporarily suspends the operations of disposal classes relevant to records described in the GDS. GDS 27 does not affect records that have been sentenced as permanent under another disposal authority. GDS 27 can apply to any State Government agency.
(133 KB DOC File) GDS27 - For South Australian State Government agencies
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Operational Records Disposal Schedule
An Operational Records Disposal Schedule (RDS) is used to sentence those official records relating to functions and activities specific to your agency. Some examples are: - archival collection management conducted by State Records
- criminal investigations performed by the South Australian Police
- education carried out by the Department of Education and Children's Services.
An RDS can be developed by appropriately trained and experienced agency staff or by an independent records management consultant. Developing an RDS, and getting it approved, is made up of a number of steps. Preparing and Registering an RDS An RDS requires a considerable amount of preparation. To assist in this process, State Records has developed a Microsoft WORD template for RDS'. The RDS template is designed to facilitate the generation of the RDS and allow it to be constructed in an appropriate and consistent manner. The template is unable to minimise the actual work involved in the gathering of information and the consultation processes. Agency staff or records management consultants preparing an RDS, first need to download the generic RDS template (see below). The template only needs to be downloaded ONCE for each computer on which the RDS will be accessed. Should it be updated to a new version in the future, State Records will notify all current users of this RDS template that they have to download it again. To download the template, right click on RDS Schedule Template below and then save as a .DOT file. If necessary, amend the .DOC suffix displayed in the SAVE window to .DOT. Do NOT merely click on the link and (possibly) allow your browser to invoke the Microsoft WORD software and thus open the RDS template as a WORD document .DOC. Once you have downloaded the RDS template (.DOT), ensure that the template is saved into your WORD template Workgroup Library. It will then be available next time WORD is used and OPEN selected to allow you to edit the skeleton RDS documents to which we refer below. State Records has amended the current process for creating a new RDS document. You can no longer start preparing the RDS document by invoking Microsoft WORD and selecting the NEW option to create a document. Once you are ready to start developing a specific RDS you must now contact Records Management Enquiries to obtain your copy of a skeleton RDS document which has been prepared for you including its Title, Agency name and RDS number. On opening the issued RDS document, your previously stored RDS template will be invoked and two toolbars will appear - where these are displayed will depend upon which version of Microsoft WORD you are using. One toolbar contains buttons for commonly used styles for the document. The other toolbar contains a number of options such as Insert Function, Insert Activity, Insert Disposal Class, Help button, Show/Hide Instructions that will assist in the preparation of the complete RDS document. Built in instructions will guide and assist at each point in the document. When you eventually submit your completed RDS document to State Records, the RDS document has to be accompanied by a briefing minute. State Records has supplied a WORD template for an RDS briefing minute and this can be downloaded from the RDS Minute Template below.
(851 KB DOT File) RDS Schedule Template
(593 KB DOT File) RDS Minute Template
External Stakeholder / Historian Consultation Both State Records and the State Records Council consider consultation with appropriate external stakeholders to be an important phase of the preparation of an RDS. This assists in identifying those records that have an enduring nature beyond the current business needs of the agency developing the RDS. Such records are considered of permanent value to the State of South Australia. A record advice sheet has been prepared by State Records to outline the importance of this step and it can be downloaded from the links below. State Records Internal Disposal Meeting This next step involves submitting an RDS to an internal disposal meeting of State Records. The meeting allows State Records to review and suggest amendments to the proposed RDS to ensure an appropriate standard. This meeting will also clarify issues and questions that might delay the approval of the RDS by the State Records Council - the approving body. Two record advice sheets have been prepared by State Records to outline this step and the issues involved in preparing an RDS. They can be downloaded from the links below. What to expect at a State Records Council Meeting Once the amendments recommended by State Records have been made to the proposed RDS and State Records has determined the schedule in accordance with s23 of the State Records Act, 1997, the RDS is then submitted for approval to a scheduled meeting of the State Records Council. State Records has prepared a records advice sheet to assist an agency to prepare for a State Records Council meeting. It can be downloaded from the links below. After a State Records Council Meeting The result of a State Records Council meeting is that an RDS is approved (possibly subject to amendments) or disapproved. Until an original signed copy of the RDS is received by the agency, the RDS cannot be used as a disposal schedule. State Records has produced a records advice sheet to outline this step. It can be downloaded from the links below.
(130 KB DOC File) External Stakeholder / Historian Consultation
(128 KB DOC File) State Records Internal Disposal Meeting
(184 KB DOC File) Supplementary Issues for Preparing a RDS
(122 KB DOC File) What to expect at a State Records Council Meeting
(120 KB DOC File) After a State Records Council Meeting
(205 KB DOC File) Appraisal of Official Records
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Transfer of Ownership and Custody Schedule
A Transfer of Ownership and Custody Schedule (TOCS) is used for sentencing records relating to functions and activities transferred to a private entity from a government agency as part of a sale or privatisation. For further information, please contact Records Management Services.
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